Administrative Assistant for Development

Every day, children are harmed by America’s broken child welfare, juvenile justice, education, and healthcare systems. Through relentless strategic advocacy and legal action, Children’s Rights holds governments accountable for keeping kids in these systems safe and healthy.  We are seeking a dynamic and enthusiastic administrative assistant who will join the team and contribute to helping change vulnerable children’s lives across America..

Reporting directly to the Director of Development, the Administrative Assistant for Development (Development Assistant) will provide administrative support to all aspects of the Development Department’s donor cultivation and events program, including the organization’s signature Annual Gala. The Development Assistant will also assist the department in coordinating smaller donor and cultivation events, presentations by fundraising and program staff, house parties, panels/small conferences, and more. An equally important responsibility for the Development Assistant will be to coordinate the logistics of ongoing donor communication for the Department, and support the Director of Development in staying on track and on task with those communications. This is a perfect role for someone who is extremely organized, is detailed oriented, can juggle simultaneous tasks, and who thrives in a high energy environment with demanding timelines. This position is embedded in a high performing team and is a great entry point for a career in non-profit management and/or fundraising.

Essential responsibilities:


Communication is the backbone of a strong fundraising program. Children’s Rights seeks a candidate who can:

  • Provide administrative support to the Director of Development.
  • Provide project support to other members of the Development department.
  • Aid in organizing the Development department correspondence calendar.
  • Coordinate donor calls and meetings.
  • Draft and organize correspondence.
  • Aid in gift entry in Raiser’s Edge and in processing acknowledgements for contributions.
  • Take minutes in Development team meetings with staff, Board and committees.
  • Coordinate meeting follow up.


Children’s Rights hosts one main gala and several smaller events per year. We seek a candidate who can:

  • Organize and maintain contact information for event committees.
  • Support the Director of Development in maintaining ongoing correspondence with committees and key stakeholders.
  • Provide administrative/database support to the Gala team, Board of Directors and all event committees.
  • Provide event support for the Director of Development and Board of Directors.
  • Provide project support for the members of the Development department.
  • Be responsible for some event coordination and management.
  • Aid in timely gift entry and processing for all events.
  • Draft and coordinate follow up correspondence for event attendees.


  • Assist the Director of Development in planning and implementing fundraising appeals including the Spring Appeal, the Fall Benefit, Giving Tuesday and the End of Year Appeal.
  • Assist in pulling appeal-specific donor lists and maintaining up to date contact information for prospects.
  • Aid in timely gift entry and processing for all appeals.
  • Draft and coordinate follow up correspondence for appeal donors.
  • Handle tasks associated with Development mailings, such as coordination with mail house, in house addressing and personalization.


  • Assist in maintaining profiles in Charity Navigator, Guidestar and other monitoring sites.
  • Assist in preparing for donor and Board meetings, organizing pitch documents and preparing presentations.
  • Conduct preliminary research on prospective donors.
  • Act as a liaison across departments on behalf of the Director of Development.


B.A. Degree

Two years professional experience

Excellent written, email and oral communications skills

Excellent computer skills, including proficiency with all MS Office components

Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly

Excellent relationship management skills, with ability to work both independently and collaboratively with a variety of personalities

Excellent attention to detail

A strong sense of humor

Experience with Raiser’s Edge is a plus.

Children’s Rights offers a competitive salary and an excellent benefits package.

To apply, please submit a resume and cover letter to via email and include “Development.” in the subject line.  Due to the high volume of submissions, only applicants of interest will be contacted.  No telephone calls, please.